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Frequently Asked Questions
Frequently Asked Questions

How can I ascertain if an item is going before the Council?

The City Council Clerk prepares the Committee and Council Agendas and can answer your questions at the start of the following day after posting of the agendas on the first and second Wednesday of each month for regular scheduled committee and council meetings. Pursuant to Illinois Compiled Statutes agendas for committee and council meetings are posted 48 hours prior to the meetings being held.  The agenda is posted outside of the City Council Offices on the 2nd floor-Room 202 and throughout City Hall. You may also view the Agenda on our website.

How can I obtain the City Council Agenda and Minutes?

How can I obtain the information I need from the City?

Most public information can be obtained upon request. For larger, more complicated requests, please contact the City Clerk and fill out a Freedom of Information Act (FOIA) form. You will receive a reply within 7 business days (or 14 days if more time is needed to research and gather a large volume of material).

The City Clerk can be reached by:
Phone:               618-482-6818     
Fax: 618-482-6818

FOIA sample forms may be obtained on our website by clicking on Government/ElectedOfficials/City Clerk/FOI or by fax and e-mail. Completed forms may be faxed to the Clerk`s Office to expedite processing of your request please confirm by telephone that your faxed request was received).

How do I reach my Council Representative?

The City Council`s Office.

Phone: (618) 482-6670

Fax:    (618) 482-6671  

I know the City Council adopted an Ordinance, Agreement, or Resolution. How do I find it?

Contact the City Clerk`s Office. We keep records beginning in 1835 and we can search by subject, date or by document.

May I bring up an item of concern to the Council at a meeting?

The City Council has provided a permanent placement at the end of the Committee and Council Meetings for citizens to address their concerns to the Council.  Citizens wishing to address the Council should contact the City Council Office at (618) 482-6670, 48 hours before a scheduled meeting. The Council advises citizens that issues brought before the City Council should be germane to City Government.

 Note:  If the item pertains to a City service, the Council prefers that you contact the appropriate department within the City Administration first.  If you are having difficulty reaching a department, the City Council`s Office can assist you.  If you are unable to obtain assistance, you can contact the City Manager.

When and where are City Council meetings held?

The City Council meets to conduct city business  on the 1st and 2nd Thursdays of each month beginning at 6:00pm on the 1st Thursday and 7:00 pm on the second Thursday.

Notices of any special meetings are posted at least 48 hours prior.

Meetings are held in Council Chambers on the 2nd floor of City Hall.  The meetings are open to the public.

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