Mission Statement

• To uphold constitutional government and the laws of the community.
• To impart to those standards of quality and integrity that the conduct of the affairs of the office shall be above reproach and to merit public confidence in the community.
• To be ever mindful of neutrality and impartiality, rendering equal service to all.
• To record that which is true and preserve that which is entrusted.
• To strive constantly to improve the administration of the affairs consistent with applicable laws and through sound management practices to produce continued progress.

Duties and responsibilities:

• Maintain custody and control of the city’s official records and the corporate seal.
• Ensure that documents are recorded, filed, and archived properly.
• Prepare City Council agenda packets, including finalizing agendas and distributing the packets.
• Attend all meetings of the council and keep a full record of the proceedings in the journal (minutes) and perform follow-up activities resulting from Council meetings, including ensuring that ordinances or resolutions are properly signed and if necessary, published.
• Administer oaths of office for all city officials .
• Receive all Freedom of Information Act  (FOIA) requests and ensure that the request(s) is compliance with FOIA.
• Prepare and maintain departmental budget.
• Provide Notary Public services for residents, staff, and the general public.
• Attest the signature of the Mayor on the appropriate documents.
• Receive and archive bid documents.
• Supervise clerical staff.
• Performs other duties of a similar nature or level.

Dorene Hooseman
City Clerk

City Hall Building
301 River Park Drive
East St. Louis, Illinois 62201 Phone: (618) 482-6812
Fax: (618) 482-5181
Email: dorene.hoosman@cesl.us
Office Hours: 8:30 a.m – 4:30 p.m.